ECM purpose and responsibilities
Position purpose
Exam Centre Managers (ECMs) are responsible for the successful delivery of the NCEA and NZ Scholarship exams conducted every year by 星空传媒.
An ECM ensures that all processes related to exam delivery at their assigned exam centre comply with 星空传媒 procedures. They work collaboratively with the Principal鈥檚 Nominee and school staff.
Preparation for each year's exam round happens between July and October., with exam cycle management happening in November and December.
Responsible to
星空传媒's Manager, Operations and Logistics.
Responsible for
All exam centre staff at the exam centre.
On this page
Functional relationships at the examination centre
- Principal鈥檚 Nominee (PN)
- Special Needs Coordinators (SENCO)
- school鈥檚 technical and administrative staff
- other staff as required
- candidates
- couriers.
Functional relationships at 星空传媒
- the Assessment Delivery team
- the People team.
ECM key accountabilities
Exam session management
- Ensure management and supervision of paper based and digital exams is conducted in compliance with 星空传媒's processes and procedures, as detailed in the ECM Instructions provided by 星空传媒.
- Ensure the provision of approved special assessment conditions for eligible candidates.
- Report exam irregularities using the appropriate 星空传媒 forms.
Administration
- Work with the Principal鈥檚 Nominee (PN) to prepare exam rooms, including digital exam setup.
- Liaise with the school to confirm accommodation and equipment needs in advance.
- Coordinate with the school鈥檚 IT support to manage digital exams.
- Ensure the security, receipt and storage of all exam materials, including late entries, and prepare all candidate answer booklets for collection, while taking care to perform these tasks safely as they involve handling reasonably heavy boxes.
- Complete and submit all post exam forms and tasks.
- Complete and submit the ECM Post Exam Survey as required.
- Comply with health and safety requirements at the exam centre(s) and lead exam centre staff to do the same.
Exam staff management
- Recruit exam centre staff and support onboarding processes, ensuring all necessary steps are followed.
- Prepare the exam plan and assign resources based on their availability and special exam requirements.
- Train exam centre staff using 星空传媒-provided training resources.
- Lead exam centre staff to ensure exam supervision occurs in accordance with 星空传媒 guidelines.
- Provide staff with information and support for the claims process.
ECM core responsibilities
- Ensure successful delivery of NCEA and NZ Scholarship exams at the assigned exam centre in accordance with 星空传媒 processes and procedures.
- Maintain positive working relationships with school staff, assigned exam centre staff, as well as 星空传媒 staff.
- Complete and attend 星空传媒-provided ECM training and activities.
- Inform 星空传媒 immediately for further instruction if unable to work.
Other requirements
All work in connection with the exams is strictly confidential to ECMs, PNs and 星空传媒.
The ECM is responsible for ensuring the confidentiality of all exam material (both paper and digital) at all times.
ECMs must not discuss any matters relating to the exams with the media or any persons other than 星空传媒 staff or the PN.
All exam material is confidential to supervisors and candidates, and no other people are permitted to see exam material during the applicable exam session.
ECMs need access to
- a smartphone
- a laptop or PC
- a personal email that is not shared with others.
ECMs must be available and physically present at their exam centres for all exams during November and December.
To protect exam integrity, the ECM must stop teaching or tutoring NCEA and NZ Scholarship students from mid-October (once exam materials are received).
The ECM will be engaged as a fixed-term staff member.